![]() ![]() Public Employee Records: Public employee records like medical records are confidential, while the home address, phone number, identification number, and personal records of any of their dependents are exempt (NDCC 44-04-18.1 ).According to the Open Records Statute, information that is exempt or confidential under the law includes the following: Parts of the record that are confidential can be redacted or removed and other parts released. If the record is exempt under the statute, the entity has the discretion to release it. The North Dakota Open Records Statute allows a public entity to deny an open record request if the record in question is exempt or confidential. What is Exempted Under the North Dakota Public Records Act? The request may also be delayed or denied in such instances. If the request is ambiguous, agencies may ask for the request in writing for clarity but still cannot ask for a reason or motive for the request. However, the request must clearly and accurately describe the record. The North Dakota Open Records Statute also does not require the record request to be in writing. Do I Need to State My Purpose and Use When Requesting Public Records in North Dakota?Ī person who is requesting public records in North Dakota is not required to state the reason the records are needed. The government agency or its records officer must reply in a reasonable time, either by sending the record or explaining why the request is denied. These records include all memos, meeting minutes, notes, telephone records, performance records, reports, and contracts. The public agency cannot ask the requester for any identification or insist the record request be made in writing. North Dakota is among 42 states which do not insist that a request be resident in the state. Which gives employers the legal right to run a background check on their employees. Criminal records, for instance, are public records. North Dakota sunshine laws state that anyone has the right to request or copy public records irrespective of where they reside or the reason for the request. Who Can Access North Dakota Public Records? North Dakota public records act also assumes that public record remains a public record when translated in any other form unless specific exceptions are demanded. North Dakota, public records act classifies public records as, all documents and records belonging to the state, county, municipality, political subdivision, tax-supported district, or any agency, branch, department, board, council, or committee in any physical or online form. North Dakota Public records act is designed to guarantee that the public has an unrestricted wide range of access and openness to public records of governmental bodies. Moreso, some government agencies have expansive online tools where a record seeker can conduct a free public data search, while others offer such at a minimal fee. They simply have to contact the designated custodian of such public records to make a public records act request. Requesters can obtain records in different forms, such as emails, computer files, discs, typed documents, and other mediums. This means public records can be created and stored as anything from written or typed documents to audio files, videos, and pictures. The North Dakota Open Records Statute specifically notes that a record can be public regardless of form or method of creation. North Dakota public records include the following: These records include any information created during the performance of official business by a government agency, its agents, and contractors. ![]() The North Dakota Open Records Statute (Sunshine Laws) determines public records as government information created or maintained by any agency. Unless exempted by law, all government entity records are public and open to access and copying during reasonable office hours. These are the North Dakota Recording Requirements for recording land documents.Yes. Most of these records are open to the public and have been digitized to be viewed on computers in the office or on the North Dakota Recorders Information Network (NDRIN) website by members (see Other duties include maintaining non-judicial records, serve as a passport acceptance facility, issue marriage licenses, and the County Recorder may officiate civil marriage ceremonies. The Department is also required to maintain a permanent record of documents which can include, but is not limited to: deeds, mortgages, leases, easements, plats, and a variety of other miscellaneous instruments. The County Recorder is responsible for filing and recording documents that pertain to personal and real property. ![]()
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